Your privacy is important to us At Clearleaf HR Consulting your right to privacy and our treatment of your personal data is important. Clearleaf HR Consulting is subject to the Protection of Personal Information Act, 2013 (the “Act”) and subordinate legislation. This Privacy Policy is applicable to your use of the Website (www.clearleaf.co.za),and contain exclusions and limitations of the legal responsibility (liability) of Clearleaf HR Consulting and impose legal obligations on you. By using the Website, you indicate your acceptance of and agreement to the Privacy Policy. Please read the Privacy Policy carefully. It is suggested that you print a copy of this Privacy Policy and keep it for your records. 

The following statement outlines how Clearleaf HR Consulting manages personal data that it holds about individuals in accordance with the Act. Our Commitment Clearleaf HR Consulting is committed to protecting and respecting your privacy. This Privacy Policy sets out the basis on which any personal information we collect from you, or that you provide to us, will be used, stored and processed by us (” Collect “). In adopting this Privacy Policy, we wish to balance our legitimate business interests and your reasonable expectation of privacy. We will take reasonable steps to prevent unauthorised access to, or disclosure of your Personal Information. 

However, we do not guarantee that your Personal Information shall be 100% secure. Your agreement with us By continuing to use the Website which is accessible at [www.clearleaf.co.za] (” Website “), you agree to the terms and conditions set out in this Privacy Policy. You agree that we may Collect Personal Information for the purposes of providing you with access to our Website and for any reasonable business purpose to provide a service. If you do not agree with this Privacy Policy, please do not continue to use the Website and/or to provide us with any Personal Information. Personal data – what is it? Personal data is any data which relates to a living individual who can be identified from those data or from those data and other information which is in the possession of, or likely to come into the possession of, a data controller and includes any expression of opinion about the individual and any indication of the intentions of the data controller or other person in respect of the individual. It may range from the very sensitive (e.g. medical history or condition) to the everyday (e.g. address and phone number). It would include the opinions of others about your work performance (whether true or not), your work experience and qualifications, psychometric assessment results and other data obtained by Clearleaf HR Consulting in connection with your possible work placements. Personal data includes sensitive personal data. Sensitive personal data – what is it? When personal data concerns the matters listed in the Act as amended, modified or replaced from time to time, it is considered sensitive personal data. 

Clearleaf HR Consulting will only collect, use or disclose sensitive personal data about you in accordance with the law. In most cases, Clearleaf HR Consulting will only collect, use or disclose sensitive personal data where it has received your explicit consent. Who will be collecting your personal data? Clearleaf HR Consulting is a specialist professional recruitment consultancy placing candidates on a permanent, contract and interim basis in accountancy & finance, banking, operations, legal, information technology, sales & marketing, human resources, support & administration and engineering. Your personal data will be collected by Clearleaf HR Consulting to provide you with recruitment and/or related intermediary services. How will your data will be collected? 

Generally, Clearleaf HR Consulting collects personal data directly from you. For example, it collects personal data when you: deal with Clearleaf HR Consulting in person, by telephone, letter, fax, email or via our website; 

• supply a CV or application form; 

• fill out and submit a registration form; 

• subscribe to job alerts emails; 

• submit any other information in connection with your application for registration; 

• complete psychometric assessments. 

Personal data about you may also be collected from third parties that Clearleaf HR Consulting contacts for verification or vetting purposes. For example, when Clearleaf HR Consulting receives: 

• any reference about you; 

• results of enquiries of former employers or engagers, work colleagues, professional associations or registration bodies; 

• the results of any psychometric, competency or medical test; 

• performance feedback (whether positive or negative); 

• any complaint from or about you in the workplace; 

• any information about a workplace accident in which you are involved; 

• any information about any insurance investigation, litigation, registration or professional disciplinary matter, criminal matter, inquest or inquiry in which you are involved. 

Clearleaf HR Consulting will normally require you to provide signed consent to enable us to obtain personal data from third parties (unless you have indicated your consent in some other way) but, if Clearleaf HR Consulting does not have your prior consent, it will take reasonable steps to inform you as soon as possible that it has collected personal data from a third party and ensure you are aware of the purposes for which Clearleaf HR Consulting has collected your personal data. 

What types of Personal Information do we Collect? The types of Personal Information that we may Collect includes information necessary for our legitimate business interests and categories of personal information identified in relevant data protection laws in the Republic of South Africa, including the Protection of Personal Information Act, 2013 (“POPI”). The types of personal information includes identifiable information such as your first and last name, your email address, postal address, your qualifications and job experience, your telephone number, cellphone number, date of birth, and any other information which is necessary in order to facilitate finding you employment with a suitable employer (” Personal Information”). We may also Collect other information, including your interests, preferences, geographical location and demographics (e.g., age, race, gender, and income information). We may on occasion combine Personal Information we receive from publicly available records and information you disclose to carefully selected third parties to develop a customer profile relating to you. We will attempt to limit the types of Personal Information we Collect to only that to which you consent (for example, in the context of online registration, message boards, surveys, and polls) and which is necessary for our legitimate business interests. When you visit our Website, our web server also automatically records the name of your ISP (Internet Service Provider), the website from which you visit us, the pages on our sites you visit and in what sequence, and the date and length of your visit. This information is aggregate and anonymous data and does not identify you specifically. 

How Clearleaf HR Consulting may use and disclose your personal data 

• to provide recruitment and/or related intermediary services to or for you and to facilitate the recruitment process; 

• to match your details against job vacancies which Clearleaf HR Consulting feels may be appropriate for you in order to assess your suitability for them; 

• to apply for jobs on your behalf by sending your data to clients; 

• to allow you submit your CV, apply for specific jobs or to subscribe to Clearleaf HR Consulting’s job alerts so that Clearleaf HR consulting can notify you when relevant job vacancies arise; 

• to market our recruitment services to you across all areas of the Clearleaf HR Consulting; 

• to develop and market other products and services, to improve Clearleaf HR Consulting’s customer service and to make Clearleaf HR Consulting’s services more useful to you (which includes tailoring the Clearleaf HR Consulting’s website in order to better suit your requirements); 

• to inform you about any relevant industry developments, send you details of any events, promotions and competitions, and to communicate any other relevant information; 

• to maintain and promote Clearleaf HR Consulting business relationships; 

• to answer your enquiries or questions; 

• for other purposes for which you have engaged Clearleaf HR Consulting. Clearleaf HR Consulting may also disclose your personal data to third parties if they have a proper interest in the disclosure, such as: 

• prospective employers or engagers; 

• other recruitment companies or intermediaries involved in managing the supply of personnel; 

• external vetting bodies e.g. to obtain employment checks; 

• third parties who perform functions on Clearleaf HR Consulting’s behalf and who also provide services to Clearleaf HR Consulting, such as professional advisors, IT consultants carrying out testing and development work on Clearleaf HR Consulting business technology systems, research and mailing houses and function co-ordinators; 

• Clearleaf HR Consulting insurers; 

• a professional association or registration body or regulatory or law enforcement agencies if Clearleaf HR Consulting is required by law to do so. 

If Clearleaf HR Consulting engages a third party contractor to perform services which involve handling or processing personal data, it takes reasonable steps to prohibit the contractor from using personal data except for the purposes for which it was supplied or for processing it other than in accordance with Clearleaf HR Consulting’s instructions. If Clearleaf HR Consulting enters into a joint venture with, is sold to or merged with another business entity, your personal data may be disclosed to Clearleaf HR Consulting’s new, or potential, business partners or owners. By providing Clearleaf HR Consulting with your personal data, you consent to Clearleaf HR Consulting disclosing your data to its new, or potential, business partners or owners if one of these situations arises. 

Unless required or permitted to do so by law, Clearleaf HR Consulting will not otherwise share, sell or distribute any of your personal data without your consent. 

What about Personal Information that is publicly available? If at any time our Website offers any chat rooms, message boards, blogs, newsgroups or forums, etc., we Collect the information that you disclose. Such information will be used in accordance with this Privacy Policy. Please note that we are not responsible for other parties’ use of the Personal Information which you make available to such third parties through any chat room, message board, blog, newsgroup or forums, etc. on our Website. 

Will my Personal Information be used for marketing purposes? Provided that you have given us prior consent, we may use your Personal Information for the purposes of: marketing of our own products and services; or marketing of products and services on behalf of selected third parties, if you have agreed to your details being passed onto third parties. This would include the provision of industry related newsletters, news or other products, services or news in which you express an interest, via any form of electronic communications (such as email and/or SMS). You are entitled to request that we do not use your Personal Information for the purposes of marketing campaigns and you may opt-out from receiving any further marketing, newsletters or any other information which might be of interest to you at any time. 

What security measures are in place to protect my Personal Data? Although absolute security cannot be guaranteed on the Internet, we have in place reasonable technical and organisational security measures to protect your Personal Information against accidental or intentional manipulation, loss, misuse, destruction or against unauthorised disclosure or access to the information we Collect. While we cannot ensure or warrant the security of any Personal Information you provide us, we will continue to maintain these security measures over time in line with legal and technological developments as required by applicable law, including POPI. Clearleaf HR Consulting holds personal data in a combination of secure computer storage facilities. Clearleaf HR Consulting has security procedures in place to protect the personal data it holds from misuse, loss, unauthorised access, modification or disclosure. Clearleaf HR Consulting uses a number of processes to protect your personal data including: 

• locks and security systems; 

• computer passwords and limited access to shared network drives to authorised staff; 

• virus checking; 

• auditing procedures and data integrity checks; 

• recording of file movements; 

• security classification to identify data needing special protection. 

Clearleaf HR Consulting will keep your personal data no longer than necessary. Clearleaf HR Consulting will appropriately dispose of your personal data when it is no longer required or if you ask to be removed from our systems so that it is protected from unauthorised use or disclosure. 

Will my Personal Information be shared with anyone else? We may disclose Personal Information about you to other third parties to comply with applicable laws and regulations. We also reserve the right to disclose such Personal Information to third parties where a complaint arises concerning your use of our Website and where we believe, in our sole discretion, that your use of our Website is inconsistent with the Privacy Policy. We also share information about users of this Website in an anonymous or aggregate form (this means that your Personal Information will be de-identified) with third parties including advertisers and business partners, to understand customer trends and patterns and manage and improve our business relationships. We provide your Personal Information to third party processors to administer and process for the purposes notified to you in this Privacy Policy, and we may also share such details with carefully selected third parties (such as auditors or legal advisors) to obtain professional advice. Any such processing will be governed by an agreement in the form required by law, preserving any and all of your statutory data protection rights. Links, advertisers, promotions, third party sponsors & ad-servers: Our Website may contain links to other websites that are not covered by this Privacy Policy and where information practices may be different from ours (“Third Party Websites “). Users should consult the other sites’ privacy policies and data protection statements on such Third-Party Website before submitting any Personal Information, as we are not responsible for and have no control over Personal Information that is submitted to, or collected by, these Third-Party Websites. On this Website, we sometimes offer content or programs that are sponsored by or co-branded with identified third parties (e.g., competitions or promotions). These third parties can obtain Personal Information that you voluntarily submit to them to make use of the offer. We are not responsible for the collection and use of your Personal Information by these third parties. However, you will be informed, at the point of collection of such personally identifiable information, if these third parties will obtain such information, how it will be processed and to whom it will be transferred. On our Website, third parties may present or serve advertisements, provide us with data collection, reporting and ad response measurement, as well as assist with delivery of relevant marketing messages and advertisements. These third parties may view, edit, or set their own cookies. The use of these technologies by such third parties is subject to their own privacy policies and is not covered by this Privacy Policy. Use of Cookies and Web Beacons We may send ” cookies ” to your computer or use similar technologies to enhance your online experience at our Website and across the Internet. Cookies make surfing the web easier for you by saving your preferences and, tracking your online habits, traffic patterns, and making sure you do not see the same advertisement too often. The use of cookies is an industry standard. We may place a “cookie” on your browser to store and sometimes track information about you. We may also use ” web beacons ” that monitor your use of Website. Web beacons (or web bugs) are small strings of code that provide a method for delivering a graphic image on a web page for the purpose of transferring data, such as the IP (Internet Protocol) address of the computer that downloaded the page on which the web beacon appears, the URL (Uniform Resource Locator) of the page on which the web beacons appears, the time the page containing the web beacon was viewed, the types of browser that fetched the web beacon and the identification number of any cookie on the computer previously placed by that server. When corresponding with you via HTML capable e-mail, web beacons let us know whether you received and opened our email. On their own, cookies or web beacons do not contain or reveal any Personal Information. You may change the settings on your browser to refuse or prevent the use of ” cookies ” or ” web beacons “: cookies : while most browsers are initially set up to accept cookies you can reset your browser to refuse all cookies or indicate when a cookie is being sent; web beacons : by setting your web browser to display HTML emails as text only, you may be able to prevent the use of some web beacons. However, it is important to note that certain areas of our Website can only be accessed in conjunction with cookies or similar devices. Use of the Website by children This Website is accessible to children under the age of 18. We require children to consult with their parents before providing Personal Data. We also encourage parents to supervise their children’s online activities by, for example, adopting parental control tools available from online services and software manufacturers that help provide a child-friendly online environment. These tools can also prevent children from disclosing online their name, address, and other Personal Data without parental permission. We encourage parents to talk to their children about the use of the Internet and information they disclose to websites. Changes to this Privacy Policy From time to time, we may revise this Privacy Policy to reflect company initiatives, changes in the law or technology or changes in our practices regarding the collection and use of Personal Information. If we decide to change this Privacy Policy, the changes will be posted on this Website so that you are always informed of the latest version. We will not use or disclose Personal Information provided to us pursuant to this Privacy Policy in ways other than the ones described above, without informing you and providing you with the opportunity to consent to such modified conditions concerning the use and disclosure of your Personal Information. Governing law The contents of this Privacy Policy shall be governed by the laws of the Republic of South Africa. If any provision of this Privacy Policy is judged to be illegal, void or unenforceable due to applicable law or by order of a court of competent jurisdiction it shall be deemed deleted and the continuation in full force and effect of the remainder of the provisions will not be prejudiced unless a court of competent jurisdiction determines that the substantive purpose of this Privacy Policy is then frustrated, in which case you may contact Clearleaf HR Consulting at info@clearleaf.co.za 

How can I contact Clearleaf HR Consulting and find out what Personal Information Clearleaf Consulting holds about me? To see the Personal Information, we have collected through our Website that relates to you, to cancel it and/or to correct or update this Personal Information, please email us at info@clearleaf.co.za. In addition, we will always give you the opportunity to update your preferences regarding our use of your Personal Information. If you have any questions or comments about this Privacy Policy, please feel free to contact us at info@clearleaf.co.za.